What is it?

Publication is among core activities of universities and research institutes. To work towards their educational and research goals, academic departments at universities have established scientific and research journals in order to publish the research papers or educational reports of their respective faculty members. In comparison with books, publishing journals needs a more elaborate organizational structure.

iKNiTO JS is designed a view to lay the necessary groundwork for completing all the processes involved in efficient and on time publishing of scientific journals.

Who is it for?

iKNiTO JS is used by an increasing number of university presses. Currently, over 1200 scientific journals affiliated to various universities and scientific associations use iKNiTO JS to manage the electronic and print publication of their journals.

iKNiTO JS Story

iKNiTO JS helps you develop your journal website, assemble reviewers and staffs and define roles, send call for papers, and automate flow of data and tasks between people involved. It regulates and facilitates circulation of submitted articles and their related information in any academic publishing house. The system receives articles from authors, puts them in the Editor-in-chief’s file. Once the Editor-in-chief orders, article is sent to reviewers. The system records reviewer’s evaluation and refers it to the Editor-in-chief or Section editor. If the evaluation is delayed, the system automatically sends follow-up messages. Next, if the reviewer requires, the article is sent back to the author so that he/she makes the necessary changes and revisions. The new version then repeats the reviewing cycle until it is accepted or rejected and dismissed from the cycle. Following an acceptance, the system refers the article to the Copyeditor.

The Copyeditor edits submissions to improve grammar and clarity, works with authors to ensure everything is in place, ensures strict adherence to the journal’s bibliographic and textual style, and produces a clean, edited copy for the Layout Editor to turn into the galleys that will be in the published format of the journal. Some journals have an Editor or Section Editor playing this role. Similarly, the layout editor receives the final copy of the article and uploads the ready-to-publish copy onto the system. Now the editor-in-chief can publish the electronic version and can send a hard copy version to the printing house.

Roles and Responsibilities

iKNiTO JS facilitates flow of information and tasks between various people involved in the publication of a journal. It also makes sure that everything is performed on time. It has a number of roles which correspond with the role of people involved. Here are the main ones.

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Author
Authors can only submit an article or manage the articles that they have already submitted. They can also follow up the article status and learn about the final decisions about it.
Executive Director
Executive Director receives articles and, after a quick check, and if they meet the journal’s guidelines they are then referred to Editor-in-chief for assigning reviewers and other related decisions.
Reviewer
Reviewers can only comment on the articles and access the details of Reviewer’s Form on articles which she/he has been received.
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Editor-in-chief
Editor-in-chief is in charge of the journal and personally oversees all the processes involved in assessment, reviewing, and electronic publication of an article.
Section Editor
Section Editors usually manage the Review of submissions and the editing of those that are accepted. Depending on the journal’s policies, however, a Section Editor initially assigned to a submission by an Editor may be asked only to see it through the Review stage, after which, if the submission is accepted, the Editor takes over (in the role of Section Editor). Editors send requests to Section Editors to see a submission through the editorial process.
Copyeditor
Copyeditors edit articles. Articles that have been reviewed and accepted will be sent to Copyeditors to be prepared for publication after they are revised and amended by the author.
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Layout Editor
Layout Editor transforms the edited articles, following the journal’s guidelines and uploads and saves them on the system in PDF format.
Publisher
Publisher is responsible for publishing the articles on the system including the already published ones. He/she also manages volume and issue numbers and also uploads the finalized articles on the system.
System Manager
System manager is responsible for assigning tasks, feeding data, and assigning roles to different individuals.
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